Basta+Croop  ·  The Profitable Agency

Utilization Rate Calculator

See what share of each person's available hours is actually billable — the number that quietly determines whether your project margins hold up in real life.

Available hours = working hours in the period minus PTO/holidays. A typical full-time month runs ~150–160 hours; a full year runs ~1,800. Applies as the default for everyone below — override per person if needed.

Billable hours logged, by person

Pull actual hours from your project management tool (Harvest, ClickUp, etc). Available hours defaults to the period figure above — adjust per person for part-time staff, new hires, or time off.

Name / role Available hrs Billable hrs Utilization

Team results

Blended across everyone above. Individual status shown in the table.

Total available hrs
0
Total billable hrs
0
Blended utilization
0%
0%
0%75%85%90%

Low utilization is often invisible in project-level gross margin — a project can look perfectly priced while the people delivering it are only billing 60% of their time. Pair this with the Project Margin Calculator to see the full picture.
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Utilization Summary

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Total available hrs
0
Total billable hrs
0
Blended utilization
0%
Name / roleAvailableBillableUtilization

Utilization = billable hours ÷ available hours. Healthy range for staff whose time is meant to be billable: 75–85%. Below 75% means project margins are likely thinner in practice than they appear on paper; consistently above 90% is a burnout risk, not a strength. Prepared as part of The Profitable Agency Scorecard framework — bastacroop.com.